You’re well-read & well-prepared in project management methodologies, risk management, change management, scope management, stakeholder management, & more. But can you remember all those little project management best practices that help work run smoothly?
If you are a project manager, then you should be able to appreciate the way technology helps to streamline your business processes and allow you to keep better control over the progress of the project and your team. Innovations in technology have greatly improved the way project managers communicate with their clients and team members while reducing operational costs and improving efficiency. Technology innovations can make other tasks such as scheduling, risk assessment, and communications a breeze and allow team members to spend their saved time on other important tasks.
Technology can either clutter your project management tasks or help to make them more efficient. An example of a new innovation in technology that has been widely embraced and readily adopted by many project managers and business owners over the last five years is the power of the cloud. Cloud technology has allowed project managers to upload and securely store project data to an off-site server.
At the same time, the power of the cloud allows team members to access the information and update it in real time, notifying the relevant team members as soon as the changes have been made. This has led to a huge boost in productivity and dramatic improvement in team communications that allow deadlines to be completed earlier with greater efficiency.
So, where does your average project manager begin with implementing technology applications that can benefit their business? Here are five ideas that you can put to use immediately and measure their impact on the way you handle project management.
1. The Power of PMP
PMP, or Project Management Platforms, is a software solution developed specifically for project managers and their teams. These systems are completely customizable and suit projects and organizations of all sizes. Most developers offer a PMP training guarantee that will ensure your team understands how to use the new technology.
Using a PMP greatly improves efficiencies around the execution and communication of project directives and objectives. PMP’s come complete with a suite of useful tools that can assist in a wide variety of project management tasks. Scheduling, estimations, budgets, and documents are all easily created and distributed to your team through the cloud. Keep track of your deadlines, milestones, and targets with a project management platform that is specifically designed to suit your company’s needs.
2. Storing and Backing Up Your Data
Data is the heart of any project. Storing your data securely and making it accessible to your team is a critical component of successful project management. Using an encrypted server to handle all of your data and securing access to it is just one key component of protecting your business’s valuable data. Mitigate the risks of data corruption or loss by storing electronic backups that are encrypted and available in case of a system or server crash.
3. The Power of Social Media for Project Management
The age of social media is upon us. Social allows another communication channel between project managers and their teams. Track progress, receive updates in real time and send requests all through your social networks. Twitter is a great platform for sending project updates to your team and requesting new tasks. Facebook groups are another handy tool that can greatly assist with communication between team members and management.
4. Useful Diagrams and Charts
Creating compelling visuals such as diagrams and charts is easier than ever with a PMP solution that helps your create visuals for any project tasks and helps managers track the workflow and progress of the project.
5. Study Your Qualification Online
There are now online education portals that allow project managers to continue their education and training on their own time and at their own pace. There is no longer any need to take hours from production in order to study. With online learning, project managers can get qualified while they work on their projects, eliminating any downtime that would result from traditional education and training methods.
Infographic brought to you by Wrike freelance project management software